Are you in charge of organising the annual conference for your company? Well, the list seems to be one that never ends. There are so many different things to do, such as choosing the venue, gathering hosts and making sure you have enough sponsors for the event.
Picking a location is one of the most challenging, and there are many things that could go wrong. When choosing, look for some important factors that will determine how successful the conference is.
One of these is accessibility. It needs to be close to public transportation and main roads. There should ideally be a shuttle service as well that takes passengers to and from the train stations and airports as well as car parks. If there are going to be VIPs attending the event, you need to look for locations where everyone has to go through the same amount of trouble to get there.
Look For Suitable Accommodation Options
A lot of Geelong conference venues aren’t located inside hotels unless you specifically looked for a place like this. Even if it isn’t, you need to make sure that there are options for accommodation available nearby. These places need to be within a short distance of the location of the event (preferably walking distance), and if they aren’t there needs to be an in-house shuttle service that goes all the way to the venue and back. If the hotels in the area don’t have one, you need to think about getting a private service to provide this feature to the attendees.
Make Sure All Facilities Are Available
Typically, Geelong conference venues have many different dates and seasons during which they are available for use. If the conference room you need is available, don’t stop there. You also need to take a look at the availability of the other facilities in the venue, such as the pool and the outdoor spaces. All of these can be very helpful in keeping the guests entertained during the off days of the conference. Make sure there isn’t too much traffic in the location or in the outer areas. The more interference there is from outside factors, the less likely people in attendance are to bond with each other.
Now, you also need to think theme. The theme of the entire event is very important indeed. The venue that the conference is in needs to be suited to the theme of the event. It is pointless getting something overly professional and formal for a conference about daycare.